SUPERVISOR REFERENCE GUIDE:
Position Creation:
When initially creating a position, please contact your HR Partner if you have any questions about the process.
To preview the questions on the Position Creation Form prior to starting the form, please see the attached preview.
Questions about Posted Position:
Questions regarding candidates and the posting should be directed to your Recruitment Process Specialist.
If your position is being sourced by Talent Strategy, you should direct your questions to your Talent Strategy Recruiter.
WVUHire is found on the WVUPortal site. You will need your username and password to log-in.
If you would like to access helpful recruitment resources such as hiring guides, search guidelines, interviewing resources, supervisor welcome guides, and other helpful items, please check out our Hiring Resources site.
Job/Position Reviews:
Job/Position Reviews can be submitted for position/compensation updates and/or changes. Reasons for review submissions may include a substantial change in duties/responsibility, market adjustment, or critical retention. Questions regarding reviews can be directed to your HR Partner (Amber Conaway)
WVURC Full Review Form (WVU Research Corporation)
If the review is a market adjustment (salary only) the first and fourth pages of the review form are the only ones that need to be completed. All reviews need to be submitted with the employee’s updated resume.
Questions about Employee Relations:
When/if situations arise that may require consultation regarding an employee relations issue in the workplace (performance, conduct, behavior, etc.) please contact your HR Partner or Executive HR Partner.
If you cannot reach either of the above, you can reach out directly to your Employee Relations representative (Ali Daniels).
Questions about Benefits:
WVU Benefits sharedservices@mail.wvu.edu
WVURC Benefits rcbenefits@mail.wvu.edu (Research Corporation)
Medical Management:
For questions about medical leave including FMLA, Medical Leave, Short Term Disability, Parental Leave, and Modified Return to Work, contact Medicalmanagement@mail.wvu.edu or by calling (304) 293-5700 ext. 8.
Workers’ Compensation
If an on-the-job injury occurs, employees should immediately notify the supervisor of their injury and complete the WVU Employee Injury/Incident Report. All forms should be submitted within 24 hours. If you have questions, please contact Medicalmanagement@mail.wvu.edu or (304) 293-5700 ext. 8.
Instructions for voluntary separation:
It is best practice to provide an e-mail response to the employee accepting their resignation in writing once notice is received. If you only receive verbal notice, please contact your HR Partner for further information.
Please send notice of resignation to the email addresses below:
WVU Employees: ssc-timecollection@mail.wvu.edu
WVURC Employees: Please fill out the termination form here.
WVUHSC Employees: hscsharedservicescenter@mail.wvu.edu
Payroll, Annual Leave, & PTO Questions:
WVU Payroll: payroll@mail.wvu.edu
WVU Annual Leave Questions ssc-timecollection@mail.wvu.edu
WVURC Payroll & PTO Questions RCpayrollandtax@mail.wvu.edu
Main Contacts:
HR Partner: Amber Conaway amber.conaway@mail.wvu.edu
Executive HR Partner: Jared Wood jared.wood@mail.wvu.edu
ER Representative: Ali Daniels alessandra.daniel@deimos
